Item Coversheet

Spotsylvania County
Board of Supervisors Agenda
Executive Summary




Meeting Date:
May 9, 2017
Title:
Acceptance, Appropriation and Budget Adjustment for the FY17 Burn Building Grant Award

Type:
Action, Resolution, Appropriation
Agenda Title:
Acceptance, Appropriation and Budget Adjustment for the FY17 Burn Building Grant Award
Recommendation:

The Finance Committee and staff recommend that the Board of Supervisors accept the associated award, budget adjustment and appropriation for the Virginia Department of Fire Programs Burn Building Grant.

Summary:

The Virginia Department of Fire Programs has awarded the Department of Fire, Rescue, and Emergency Management (FREM) a grant award in the amount of $6,659 for an upgraded Temperature Monitoring System (TMS) at the regional burn building. The TMS upgrade is designed for use in live fire training structures and features twelve channels, remote reading, alarms, an installation report, and on-site training.

 

The total cost for the proposed project is estimated at $7,834. Although the County’s total project cost is $7,834 the County’s grant award is $6,659 due to prorated cost based upon the square footage allowance afforded in the Burn Building Grant Program Policy for burn buildings that exceed the base prototype design. Since FREM utilizes the burn building 95% of the time compared to the regional partners of the City of Fredericksburg and King George County, FREM will pay the remaining balance of $1,175 from the existing fire training center budget. Once the award is fully executed, the County will have until April 9, 2018 to meet its obligations under the grant.

 

The agreement will also require that Spotsylvania County agrees to maintain and use the Rappahannock Regional Fire Training Facility for a period of 20 years from completion of this project or agree to pay a prorated share back to the Virginian Department of Fire Programs. 

 

Committee/Commission Summary:
Finance Committee
Review Date:
4/20/17
Status:Approved
Financial Impact:
See attached budget adjustment form.
Staff Contacts:

Lt. Stephen Wise, FREM

Annette D’Alessandro, Finance
Legal Counsel:
Shelia Weimer, County Attorneys Office
Consequence of Denial/Inaction:

Failure to appropriate these funds will mean that FREM will forego $6,659 of grant funding from the Virginia Department of Fire Program and would have to cover this amount in order to still purchase a Temperature Monitoring System for the Regional Burn Building.

ATTACHMENTS:
File NameDescriptionType
Burn_Building_TMS_-_Budget_Adjustment.docBudget AmendmentBudget Amendment
Burn_Building_TMS_-_Resolution.docxResolutionResolution