Staff is requesting that transfers and appropriations be approved as follows:

General Capital Projects

Adjustments to general capital projects are requested as follows:

• A correction needs to occur to the original budget for the FY 2018 Replacement Fire Equipment project.  $90,000 too much was budgeted in that project and should be transferred to the FY 2018 Replacement EMS project budget instead.

   

• During the FY 2018 Budget process, funding was removed from the FY 2018 Replacement EMS Equipment project so as to reduce the total debt service to be paid in FY 2018.  Staff was comfortable delaying the apparatus replacements by one year, and was comfortable that adequate funding existed in the FY 2015 Fire/EMS Equipment Reserve account to allow for various smaller equipment purchases to occur in FY 2018.  Staff requests that the $254,591 balance of the FY 2015 Fire/EMS Equipment Reserve be transferred to the FY 2018 Replacement EMS Equipment project to fund the purchase of laryngoscopes, defibrillators, and transport ventilators.

• The FY 2018 Budget included one-half of the cost of placing AEDs in County buildings where they do not already exist.  We applied for, but were not awarded a grant for the other half of the costs.  Staff requests that $30,334 be allocated from the Capital Projects Fund balance to make this project whole and allow it to proceed after having not received the grant funding.

• What was originally budgeted as the Exit 126 Improvements project is currently comprised of two separate projects – the Rt. 17 widening and bridge project, and the Southpoint/Rt. 1/Exit 126 project.  Through this budget adjustment, staff is separating the two projects to allow for adequate tracking of the funding and expenditures for the specific projects.  The current Exit 126 Improvements project (TR1508) will continue to be the tracking location of the Rt. 17 widening and bridge project while a new project (TR1801) is established for the Southpoint/Rt. 1/Exit 126 project.

• The County applied to the State for $875,000 in FY 2018 Revenue Sharing funds for the preliminary engineering costs associated with the Southpoint/Rt. 1/Exit 126 project but did not receive the funding.  As such, there is a $875,000 gap in funding between the payment that will be due to VDOT for the preliminary engineering in FY 2018 and funding currently on hand to make that payment.  Staff recommends that $875,000 of the initial $1.0 million Jackson Village proffer for transportation be allocated to the Southpoint/Rt. 1/Exit 126 project to fully fund the County’s costs of the preliminary engineering on that project.

• County staff has worked with VDOT to reconcile all costs on the VRE station/parking lot project and the project is complete and can be closed out.  The attached budget adjustment reduces budgeted expenditures by $2,277,822, associated State revenue by $1,573,433, and use of the Capital Projects Fund balance by $704,389. 

Utilities Capital Projects

Adjustments to Utilities capital projects are requested as follows:

• $125,000 currently budgeted in the Utilities Operating Fund for GIS development services should, in fact, be budgeted in the Utilities Capital Projects Fund within the GPS Mapping project, instead.  The attached budget adjustment factors in the necessary correction.

   

• The Water Treatment Plant SCADA Upgrades, New Post Sewer Pump Station, and Mine Road Extension projects are complete.  As such, $74,614 is being returned to the Utilities Capital Projects Fund balance from these completed projects.

• The Hazel Run Phase II - Pump Stations 4 & 10 project is complete and pending the receipt of final invoices.  Staff projects the need for an additional $3,113 to balance the project.  This funding is factored into the attached budget adjustment to be funded by the Utilities Capital Projects Fund balance.

• Due to changes in State regulations, there is need for modeling of the Motts Run dam and downstream inundation mapping.  To meet this need, staff requests a transfer of $150,000 from the Connect Hunting Run & Ni River project to the Motts Run Dam Repairs project.      

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• To fund the final costs on the Lick Run Sewerline Extension project, staff requests a transfer of $116,177 from the nearly completed Rt. 1/606 Water/Sewer Improvements project.

Please see the attached budget adjustment.