Staff is requesting that transfers and appropriations be approved as follows:

General Capital Projects

Adjustments to general capital projects are requested as follows:

• A transfer of $2,830 from the General Fund Maintenance budget is needed to balance the purchase of two replacement Maintenance vehicles occurring in the Capital Projects Fund.

   

• A transfer of the $84,103 currently budgeted in the Utilities Capital Projects Fund as Utilities’ share of the Financial System Upgrades project is requested to allow for all funding associated with the Financial System Upgrade project to be tracked within one project within the general Capital Projects Fund. 

   

• An adjustment needs to occur to shift funds totaling $149,775 from the Facilities Asset Management (FAM) project to the Courthouse Sidewalk Repair & Replacement project.  The Courthouse Sidewalk Repair and Replacement project was established to replace failing sidewalks in front of the Holbert Building and the Old Courthouse. Subsequent to CIP approval, the overall condition of the sidewalks around the County Attorney and General District Courts were determined to be an immediate safety hazard and FAM funding was used to complete the sidewalk work. This budget amendment will place all funding and expenses related to the Courthouse area sidewalk repairs and replacements into a single project.

• The now completed Massaponax Church Road Improvements project has a balance of $441,664.  To reduce the amount of new Revenue Sharing local match funds needed in FY 2019 for the Exit 118 project, staff recommends that the $441,664 available from the Massaponax Church project be shifted to Capital Projects Fund Balance and then on to the Exit 118 project.  The forthcoming FY 2019 – FY 2023 CIP assumes this transfer will be approved.

• The full amount of the Sheriff’s federal forfeiture/seizure funding available at the end of FY 2017 was carried over in the General Fund.  A piece ($13,143) of that available FY 2017 balance was actually in the Capital Projects Fund.  Since the full balance was carried over in the General Fund, we now need to remove the $13,143 remaining balance from the Capital Projects Fund so as not to double-count this $13,143.  This is a technical correction recommended by the Budget Manager and in no way reduces the federal forfeiture/seizure funding available to the Sheriff’s Office.

• The Marshall Park Convenience Center Conversion project is expected to cost $113,364 more than currently budgeted for that project.  Staff requests that the Single Stream Compactors and Convenience Center Paving projects be reduced by $27,440 and $85,924, respectively, to fund the additional costs on the Marshall Park Convenience Center Conversion project.  This adjustment allows a compactor that had been budgeted in the Single Steam Compactors project and paving that had been budgeted in the Convenience Center Paving project for Marshall Park to be purchased from the Marshall Park project.

• The Public Safety Radio System Upgrade project is nearing completion and is expected to close with a $2 million budget savings.  Staff is requesting that this $2 million savings be returned to the Capital Projects Fund balance to be available for cash funding of projects planned in the forthcoming FY 2019 – FY 2023 CIP.

Utilities Capital Projects

As part of FY 2019 – FY 2023 CIP process, Utilities staff re-evaluated the budgets, anticipated schedules, and probable cash flow needs of projects for which budgets already exist.  Upon their review, staff determined that funding can be reallocated among existing projects and to new projects expected to begin in FY 2019 to avoid having to borrow additional funding in FY 2019.  As such, numerous adjustments to Utilities capital projects are requested and net to a $0 change in the overall Utilities Capital Projects Fund budget and appropriation.  New projects to which funding is allocated are identified below:

• $300,000 is allocated to update the Utilities Master Plan.  The last update to the Water/Sewer Master plan was 2002.  This update to the Master Plan will use the updated land use from the Comprehensive Plan to develop water and sewer demands for the County.  These demands will help the Utilities Department plan for future capital and operational needs.  This includes water and wastewater plant expansions, distribution and collection system improvements and changes to pumping and storage.   

   

• $250,000 is allocated to the Thornburg Wastewater Treatment Plant Upgrades project.  This project is estimated to cost $11.0 million over the next six years.  The project will replace the existing Thornburg WWTP with a new, state-of-the-art facility that will meet future water quality regulations.  The new plant will be more efficient and will be able to meet increased wastewater processing demands in the Thornburg area without an increase in the facility's footprint.

   

• $2,000,000 is allocated to the Thornburg Distribution Improvements project.  This project will install a second waterline to the Thornburg area.  This will allow the Utilities Department to meet fire flow demands for future water uses.  It will also provide a redundant feed for current water customers. 

• $300,000 is allocated to the Motts Water Treatment Plant Expansion project.  This project is estimated to cost $40.3 million over the next six years and will double the capacity of the plant from 12 million gallons per day (MGD) to 24 MGD to meet future water demands.  This $300,000 will be used to develop a preliminary engineering report for the plant, which will provide guidance for the expansion project.

• $500,000 is allocated to the Rt. 1 Waterline Improvements project occurring between Cosners Corner and Massaponax.  This project will replace a 12” cast iron waterline along Rt. 1 with a 12”/16” waterline. The Jackson Village rezoning requires the developer to replace the portion in front of their property.  This project will replace the section of the waterline for which the developer is not responsible.

• $250,000 is allocated to the 24^th Street Waterline Extension project.  This project will extend water and sewer down 24^th Street to provide service to parcels currently on well/septic.

• $150,000 is allocated to the Infiltration & Inflow (I&I) Program project to expand the I&I metering program and to develop a comprehensive I&I program for the County.  The budget will be used to maintain and increase the number of flow meters in the sanitary sewer system, investigate and determine sources of I&I, and develop plans to correct issues in the system.  The goal is to lower the overall I&I entering the system and being treated by the wastewater treatment plants.

• $250,000 is allocated to the Hairfield Drive Water/Sewer Extensions project.  This project will extend water and sewer down Hairfield Drive to provide service to seven parcels that are currently on well/septic.

• $300,000 is allocated to the Flow Metering project to allow for installation of flow meters in the collection system to monitor flow throughout the system and identify problem areas to eliminate I&I throughout the County.  The goal is to lower the overall I&I entering the system and treated by the wastewater treatment plants.

• A total of $1.6 million is allocated to phases 3 & 4 for the existing Old Greenwich Sewer Replacement project which involves replacement of failing sewer infrastructure in the Old Greenwich area.  This project will replace the aging sewer infrastructure in the subdivision.  The infrastructure has outlived its useful life and has begun to deteriorate, causing problems within the subdivision.

• $1,048,244 is allocated to the Hazel Run Pump Station Replacement project.  This is a project shared with the City of Fredericksburg to construct a pump station that will redirect a combined City and County flow from the Hazel Run sewer shed to the Massaponax Wastewater Treatment Plant (WWTP).  The Massaponax WWTP is a state of the art WWTP and is capable of treating wastewater to a much higher level compared to the FMC WWTP.  This will help the County meet future water quality regulations.

• $500,000 is allocated to the FMC Pump Station Decommissioning project.  This project is expected to be a shared project with the City of Fredericksburg and will decommission the FMC WWTP once the Massaponax WWTP expansion is complete.

• $2,000,000 is allocated to the Massaponax Wastewater Treatment Plant Improvements/Expansion project.  This project is estimated to cost $47.0 million over the next six years and is expected to be a shared project with the City of Fredericksburg.  The project will expand the Massaponax WWTP to handle all County sewer flow other than the Thornburg service area, and will process all of the City’s flow, as well.  This will allow for the decommissioning of the City and FMC WWTPs.  The Massaponax WWTP is a state of the art WWTP and is capable of treating wastewater to a much higher level compared to the FMC WWTP. 

• $300,000 is allocated to the Replace 8” AC Sewerline – Rt. 3 West.  This project will replace an existing, aging sewerline under Rt. 3 West.  This line recently ruptured and essentially disintegrated due to age and use.  A temporary fix was made until this larger, more extensive replacement could occur.  Work is scheduled to commence on this project in mid-January 2018.

Additionally, an adjustment is included to increase the water/sewer infrastructure budget associated with the Lidl distribution center by $49,257 so the project budget is sufficient to reimburse Lidl the company’s actual cost of the infrastructure improvements as required by the approved incentive agreement.  Overall, there is no increase in incentives – the maximum incentive related to water/sewer infrastructure and connection fees remains at $450,000, but the distribution of that $450,000 budget between the infrastructure project and connection fees needs to be adjusted.

Please see the attached budget amendment.