| | | | | | | | Spotsylvania County
Board of Supervisors Agenda
Executive Summary |
| | | | | | | | Meeting Date:
| February 13, 2018 |
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| | | | | | | | Title:
| Grant Application Request for the FFY18 Highway Safety Grant Program Selective Enforcement for Alcohol |
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| | | | | | | | Agenda Title:
| Grant Application Request for the FFY18 Highway Safety Grant Program Selective Enforcement for Alcohol |
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| | | | | | | | Recommendation:
| The Sheriff, Finance Committee, and staff recommend that the Board of Supervisors approve the request to submit a grant application for the Federal Fiscal Year (FFY) 2018 Highway Safety Grant Program for selective enforcement for alcohol. If approved, the application would seek $97,900 in grant funds. The County would be responsible for providing $48,950 in in-kind contributions and $9,118 in fringe benefit costs. |
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| | | | | | | | Summary:
| As the administrative agency for the U.S. Department of Transportation Federal Highway Safety Funds, the Virginia Department of Motor Vehicles has issued a sub-grant opportunity to meet strategic highway safety goals related to selective enforcement for alcohol. The application deadline is February 28, 2018.
If approved, the Sheriff’s Office will request federal funds in the amount of $97,900 consisting of $94,000 in overtime for 2000 hours of selective enforcement for alcohol, $300 for two dry gas cylinders for PBT calibration, and $3,600 for training and travel for four individuals to attend training. All grant funded travel under this program would need to comply with the Commonwealth of Virginia’s Travel Policy. The application requires an in-kind service match of $48,950 that will be met through the use of the Sheriff’s Office fuel and maintenance costs for enforcement vehicles from the FY 2019 and FY 2020 operational budgets. Furthermore, the grant will not pay for the associated FICA, Medicare, and workers’ compensation associated with the overtime. It is estimated that these associated costs will be $9,118. It is anticipated that the Sheriff’s Office will absorb these costs through their FY 2019 and FY 2020 operational budgets. If awarded, the grant award period will run from October 1, 2018 through September 30, 2019.
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Grant Request
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Costs that will be absorbed in the FY 2018 and FY 2019 Operational Budget
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Total Budget
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2000 Hours of overtime at $47 per hour for selective enforcement of alcohol violations
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$94,000
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$0
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$94,000
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Training for 4 Deputies at $900 per training for conference fees, lodging and per diem. The dates and locations for these trainings have not yet been determined. All grant funded travel under this program would need to comply with the Commonwealth of Virginia’s Travel Policy
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$3,600
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$0
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$3,600
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2 Dry Gas Cylinders for PBT calibration at $150 each
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$300
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$0
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$300
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Fringe benefits associated with the 2000 hours of overtime that are not eligible for grant reimbursement.
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$0
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$9,118
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$9,118
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Required in-kind match that will be met through fuel and vehicle maintenance costs for patrol vehicles in the FY 2019 and FY 2020 budget.
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$0
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$48,950
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$48,950
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TOTALS
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$97,900
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$58,068
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$155,968
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| | | | | | | | Committee/Commission Summary:
| Finance Committee |
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| | | | | | | | Review Date:
| January 18, 2018 |
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| | | | | | | | Financial Impact:
| At this time there is no financial impact as this is a request to submit a grant application. If awarded, the grant award would need to be reviewed and recommended by the Finance Office, County Attorney’s Office, County Administration, and Finance Committee before being presented to the Spotsylvania County Board of Supervisors for acceptance and appropriation. |
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| | | | | | | | Staff Contacts:
| Sheriff Roger L. Harris, Sheriff’s Office
Captain Roger Harris II, Sheriff’s Office
Captain James Bibens, Sheriff’s Office
First Sergeant Timothy Bryner, Sheriff’s Office
Sergeant Scott Lockard, Sheriff’s Office
Annette D’Alessandro, Finance |
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| | | | | | | | Additional Background/Other Considerations:
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The Finance Committee was advised of this opportunity. Due to time constraints, the budget information was not yet available; however, the Finance Committee recommended proceeding with the application. |
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| | | | | | | | Consequence of Denial/Inaction:
| This grant will enable the Sheriff’s Office to target alcohol. Through this effort the Sheriff’s Office will attempt to reduce the County’s overall crash rate. If this grant application request is denied, it will eliminate an opportunity to increase the department’s grant funded traffic enforcement abilities, training opportunities, and supplies. |
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