Item Coversheet

Spotsylvania County
Board of Supervisors Agenda
Executive Summary




Meeting Date:
May 8, 2018
Title:
Acceptance of and Budget Adjustment and Appropriation for the 2018 Virginia Department of Criminal Justice Services Edward Byrne Justice Assistance Grant for Law Enforcement Staff

Type:
Action, Resolution, Appropriation
Agenda Title:
Acceptance of and Budget Adjustment and Appropriation for the 2018 Virginia Department of Criminal Justice Services Edward Byrne Justice Assistance Grant for Law Enforcement Staff
Recommendation:
The Finance Committee, Sheriff and staff recommend that the Board of Supervisors accept the grant award and associated FY 2018 budget adjustment and appropriation for the Virginia Department of Criminal Justice Services Justice Assistance Grant for Law Enforcement Staff.
Summary:

The Department of Criminal Justice Services (DCJS) has subawarded Spotsylvania County $46,226 in federal grants funds for the Edward Byrne Justice Assistance Grant for Law Enforcement Staff.  The Sheriff’s Office will utilize these funds to create a Wellness and Maintenance Response team, which not only incorporates the peer support component, but also includes multi-faceted support by providing information on emotional, spiritual, physical, financial and family wellness resources.

 

Currently, if an officer seeks guidance or support for job-related stress or trauma, he or she must navigate external resources, assuming they are aware that these resources even exist. Furthermore, there is a very unique culture within law enforcement wherein officers are more willing and likely to discuss sensitive and personal topics with other officers, rather than with individuals from outside groups. If a wellness team option is not available, the officer could potentially internalize this stress and consequently suffer physical and mental health issues.  Studies show that this leads to multiple problems in and out of the work environment to include high divorce rates, alcoholism and suicides.  It has been noted within the Sheriff’s Office that a Wellness and Maintenance Response Team (W&MRT) is presently lacking in any form and that having such a team would provide useful in-house and outsourced services to agency staff and their families. 

 

This award will allow the Sheriff’s Office to utilize the curriculum from the International Critical Incident Stress Foundation, Inc. (ICISF) to establish a certified W&MRT.  The W&MRT will consist of 13 members who will assist law enforcement staff and their families to more effectively address crisis situations as well as the unique stresses that impact the law enforcement profession. Three of the 13 members will be sent to ICISF regional instructor trainings in support of becoming instructor certified. One training will be held in Chicago in July and the other is in Houston in August. Upon completion of these regional trainings, the 3 staff members will take the ICISF Instructor Certification exam and provide evidence of passing.  The 3 instructors will then be responsible for conducting in-house training for the remaining 10 W&MRT members as well as all future members.  Ultimately, the team of 13 will be recognized as an official ICISF Critical Incident Stress Management Team.

 

A support function of the W&MRT is a fully functioning Honor Guard Team.  The Sheriff’s Office will work to increase the number of Honor Guard members from 9 to 21 with award funding being used to purchase 12 additional Honor Guard uniforms.

 

The grant award funds will be used for the following:

 

Item

Grant Award

Local Match

Total

ICISF Education, Training and Certification

$6,726

$0

$6,726

Airfare & Mileage to trainings

$3,000

$0

$3,000

Subsistence & Lodging during trainings

$4,885

$0

$4,885

ICISF Team Membership

$260

$0

$260

Motor Vehicle Repurposing for Team

$7,500

$0

$7,500

Supplies for Wellness and Maintenance Response Team

$825

$0

$825

Uniforms for Team and Honor Guard

$23,030

$0

$23,030

TOTAL

$46,226

$0

$46,226

 

There is no local match requirement and no requirement to continue funding the program after the award expires on September 30, 2018.

Committee/Commission Summary:
Finance Committee
Review Date:
April 19, 2018
Status:Approved
Financial Impact:
See attached budget adjustment form.
Staff Contacts:

Captain Roger Harris II, Sheriff’s Office

Annette D’Alessandro, Finance
Legal Counsel:
Jessica DesNoyer, County Attorneys Office
Additional Background/Other Considerations:
N/A 
Consequence of Denial/Inaction:
Denial of the award will mean that the Sheriff’s Office will lose the ability to utilize $46,226 in federal pass-through funds for training, equipment, and supplies that would establish an ICISF-certified Wellness and Maintenance Team as well as increasing the Honor Guard Team.
ATTACHMENTS:
File NameDescriptionType
SH18WM_Grant_Award_-_Budget_Adjustment.docBudget AdjustmentBudget Amendment
SH18WM_Grant_Award_-_Resolution.docxAppropriationAppropriation