| | | | | | | | Spotsylvania County
Board of Supervisors Agenda
Executive Summary |
| | | | | | | | Title:
| Approval of Four (4) Contract Modifications for Renewal to Multiple Firms to Provide Professional Engineering Services |
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| | | | | | | | Agenda Title:
| Approval of Four (4) Contract Modifications for Renewal to Multiple Firms to Provide Professional Engineering Services |
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| | | | | | | | Recommendation:
| Approve the award of four (4) separate contract modifications for renewal with Hazen & Sawyer, PC, Rummel, Klepper & Kahl, LLP (RK&K), Sullivan, Donahoe and Ingalls, PC and O’Brien and Gere Engineers, Inc. to provide professional engineering services. The contract modifications have been reviewed and approved as to form by the County Attorney’s Office. |
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| | | | | | | | Non-Staff Name and Title of Presenters:
| Staff is requesting approval of these contract modifications for renewal with Hazen & Sawyer, PC, Rummel, Klepper & Kahl, LLP (RK&K), Sullivan, Donahoe and Ingalls, PC and O’Brien and Gere Engineers, Inc. for professional engineering services. This is a task order based contract, which will allow for increased efficiencies in terms of time and value to the tax payer. Task orders valued at $100,000 and greater are presented to the Board of Supervisors for approval. |
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| | | | | | | | Summary:
| The initial contracts with Hazen & Sawyer, PC, Rummel, Klepper & Kahl, LLP (RK&K), Sullivan, Donahoe and Ingalls, PC and O’Brien and Gere Engineers, Inc., were approved by the Board of Supervisors on May 10, 2016 and May 24, 2016. The first renewal was approved by the Board of Supervisors on May 9, 2017. This is the second renewal year of four year renewable contracts at the option of the County. |
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| | | | | | | | Financial Impact:
| Budgeted funds are within the FY18 and FY19 Utilities Capital Projects. |
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| | | | | | | | Staff Contacts:
| Ben Loveday, Director of Utilities/Public Works
Brad Quann, Procurement Manager |
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| | | | | | | | Legal Counsel:
| Jessica DesNoyer, Assistant County Attorney |
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| | | | | | | | Additional Background/Other Considerations:
| County departments utilize task order based agreements for professional engineering services routinely throughout the year. Task order based agreements allow for increased efficiencies in terms of time and value to the tax payer. Procurement policy is followed in all task order based agreements and task orders valued at $100,000 and greater are presented to the Board of Supervisors for approval.
On March 27, 2017 staff provided a BOS communication outlining the procurement process for professional engineering services. While engineering services cannot be procured on a simple cost basis, our current competitive process for procuring professional engineering services ensures the receipt of quality services from experienced contractors, while providing multiple opportunities for County staff to negotiate costs. |
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| | | | | | | | Consequence of Denial/Inaction:
| Projects are significantly delayed without task order based agreements. Without task order based agreements each task currently done under a task order based agreement would be required to be treated as a separate agreement requiring an independent RFP/IFB review process by the department issuing the RFP/IFB, the County Attorney’s office and the Procurement Department. |
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| | | | | | | | Talking Points:
| Staff is requesting approval of these contract modifications for renewal with Hazen & Sawyer, PC, Rummel, Klepper & Kahl, LLP (RK&K), Sullivan, Donahoe and Ingalls, PC and O’Brien and Gere Engineers, Inc. for professional engineering services. This is a task order based contract, which will allow for increased efficiencies in terms of time and value to the tax payer. Task orders valued at $100,000 and greater are presented to the Board of Supervisors for approval. |
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