| | | | | | | | Spotsylvania County
Board of Supervisors Agenda
Executive Summary |
| | | | | | | | Meeting Date:
| June 12, 2018 |
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| | | | | | | | Title:
| Approval of Contract Modification #2 for Renewal to Johnson, Mirmiran & Thompson, Inc. (JMT) to Provide Professional Engineering Design Services for Transportation Projects |
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| | | | | | | | Agenda Title:
| Approval of Contract Modification #2 for Renewal to Johnson, Mirmiran & Thompson, Inc. (JMT) to Provide Professional Engineering Design Services for Transportation Projects |
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| | | | | | | | Recommendation:
| Approve the award of contract modification #2 for renewal with Johnson, Mirmiran & Thompson, Inc. (JMT) to provide professional engineering design services. The contract modification has been reviewed and approved as to form by the County Attorney’s Office. |
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| | | | | | | | Non-Staff Name and Title of Presenters:
| Staff is requesting approval of contract modification #2 for renewal to JMT for professional engineering design services. This is a task order based contract, which allows for increased efficiencies in terms of time and value to the tax payer. Task orders valued at $100,000 and greater are presented to the Board of Supervisors for approval. |
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| | | | | | | | Summary:
| The initial contract with JMT was approved by the Board of Supervisors on June 15, 2016 and the first renewal of this contract was approved by the Board of Supervisors on May 24, 2017. The contract with JMT will provide professional engineering design services to assist in design, right of way acquisition and construction management of various transportation improvement projects. This is the second renewal year of a four-year renewable contract at the option of the County. |
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| | | | | | | | Financial Impact:
| Adequate funding is budgeted and appropriated within the FY18 and FY19 Utilities Capital Projects. |
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| | | | | | | | Staff Contacts:
| Ben Loveday, Deputy Director of Utilities/Public Works
Brad Quann, Procurement Manager |
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| | | | | | | | Legal Counsel:
| Jessica DesNoyer, Assistant County Attorney |
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| | | | | | | | Additional Background/Other Considerations:
| County departments utilize task order based agreements for professional engineering design services as needed throughout the year. Task order based agreements allow for increased efficiencies in terms of time and value to the tax payer. Procurement policy is followed in all task order based agreements and task orders valued at $100,000 and greater are presented to the Board of Supervisors for approval.
On March 27, 2017 staff provided a BOS communication outlining the procurement process for professional engineering services. While engineering services cannot be procured on a simple cost basis, our current competitive process for procuring professional engineering services ensures the receipt of quality services from experienced contractors, while providing multiple opportunities for County staff to negotiate costs. |
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| | | | | | | | Consequence of Denial/Inaction:
| Projects are significantly delayed without task order based agreements. Without task order based agreements each task currently done under a task order based agreement would be required to be treated as a separate agreement requiring an independent RFP/IFB review process by the department issuing the RFP/IFB, the County Attorney’s office and the Procurement Department. |
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| | | | | | | | Talking Points:
| Staff is requesting approval of contract modification #2 for renewal to JMT for professional engineering design services. This is a task order based contract, which allows for increased efficiencies in terms of time and value to the tax payer. Task orders valued at $100,000 and greater are presented to the Board of Supervisors for approval. |
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