| Meeting Date: |
June 28, 2018 |
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| Title: |
Approval of Contract to Superion, LLC for Public Safety System |
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| Agenda Title: |
Approval of Contract to Superion, LLC for Public Safety System. |
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| Recommendation: |
Approve contract to Superion, LLC in the amount of $1,341,645.60 for a new public safety system. |
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| Summary: |
A Request for Proposal (RFP) was issued by the Spotsylvania County Procurement Division to solicit proposals from qualified vendors to provide a modern public safety software solution to include but not limited to Computer Aided Dispatch (CAD), Mobile Data System (MDS), Law Enforcement Records Management system (LERMS) and Fire Records Management Systems (FRMS). Six (6) proposals were received for this procurement. Based on the scoring by a committee comprised of representatives from Information Systems, Sheriff’s Department, FREM, and Consultants from FE/Kimball, the County hosted demonstrations with three firms and conducted two on-sites which resulted in a unanimous recommendation to award to Superion, LLC. Superion offers a multi-agency fully integrated system that utilizes today’s technological advances in the public safety arena. |
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| Committee/Commission Summary: |
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| Financial Impact: |
Adequate funding is budgeted and appropriated within project GP1201, account 310-9120-801-8001 and 310-9120-802-8001 for award of this contract for this purpose. |
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| Staff Contacts: |
Jane Reeve, Director Information Services; Brad Quann, Procurement Manager |
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| Legal Counsel: |
Susan Cooke, Deputy County Attorney |
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| Additional Background/Other Considerations: |
Contract is approved as to form by County Attorney’s Office and is attached. |
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| Consequence of Denial/Inaction: |
If the preferred vendor, who has gone through a very arduous selection process, is not chosen to replace our current Public Safety Software Solution(s), we will continue to utilize many manual processes that could be made more efficient by automating them with less duplicate entry and wider distribution. The County will continue paying more money to third party vendors to accomplish what needs to be done on a daily basis. We will continue to allow data to be placed in a system where it is very difficult to get the data out to analyze crime trends and perform statistical analysis. Overall, we will continue to utilize business practices that are not efficient on a system that does not have the ability to use up-to-date technological tools such as AVL, Mapping, and electronic citations. |
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