Staff is requesting the Board’s approval of  the contract modification #3 with Superion, LLC to implement the ONESolution HR & Financial Management System.  Funding for this modification is included in the total approved project budget.

The County’s current financial system, HTE, is over 18 years old and is installed on a legacy iSeries platform that is being retired over the next several years.  As a result, it is necessary to move the HTE system to their OneSolution financial package that will run on a client/server platform.  This move will also allow the County to improve management and payroll reporting capabilities, allow the processing of receipts/disbursements electronically, and improve on other weaknesses in the current legacy system.

ONESolution is a scalable and robust software package that will streamline communications between departments through automated workflow approval, provide improved analytical and performance based reporting, and allow substantial advancements in paperless storage and processing.   Furthermore, ONESolution uses Microsoft Windows Presentation Foundation (WPF) features which help to deliver a common look and feel to all users, and move users away from the legacy “green screen” applications.

As part of the 2019 CIP process, the Finance Department requested $1,657,600 in additional funding to complete the ONESolution project.  This request was the result of a planned project reset to re-evaluate and address resource needs.  The full $1,657,600 was approved with $1,026,100 authorized and appropriated to FY19.  To assist with 2019 CIP funding needs, the Finance Department evaluated and adjusted the project spending plan and deferred $631,500 for appropriation in FY20.

The County worked with Superion to establish the new contract amount and the attached Statement of Work detailing how those hours will be used.  Modification #3 resets the hours on the contract and increases the total contract amount from $613,871 to $1,764,111, an increase of $1,150,240, The increase in contract hours was anticipated when staff requested the additional funding for the project.    Funding for this increase will be covered within the approved budget for the One Solution Project.

Rebecca R. Forry, Controller, Project Manager

Mary Sorrell, Director of Finance, Steering Committee Chair

Mark Taylor, County Administrator, Executive Sponsor   

Brad Quann, Procurement Manager

Denial of this request will not allow the County to contract with Superion for the necessary hours to upgrade the County’s current Financial System to the One Solution financial package, which will result in increased costs for maintenance and support of an antiquated system and will limit the County’s ability to provide improved management, reporting and streamlining of processes for financial management.

Staff is requesting the Board’s approval of  the contract modification #3 with Superion, LLC to implement the ONESolution HR & Financial Management System.  Funding for this modification is included in the total approved project budget.