The Potomac and Rappahannock Transportation Commission (PRTC) collects and holds fuel tax receipts on behalf of each locality that is a member of VRE.  The process for “claiming” these funds for reimbursement of transportation expenditures incurred by the County begins with the Board of Supervisors adopting a resolution authorizing PRTC to budget and appropriate in its budget the payment of these fuel tax receipts to the County.  The attached resolution requests PRTC to budget and appropriate $3,123,270 of Spotsylvania’s accumulated fuel tax revenue for payment to Spotsylvania for transportation expenditures incurred by the County in the second half of FY 2018 and to be incurred by the County in the first half of FY 2019.

Upon receipt of the Board of Supervisors resolution, PRTC will adopt its own resolution essentially saying that upon receipt of a claim(s) with sufficient back-up documentation for all claimed reimbursements, it will transfer to Spotsylvania an amount up to the sum stated on the locality’s resolution(s).  The County’s Finance staff is then responsible for making periodic requests to PRTC for reimbursements of amounts not to exceed the sum of resolutions approved by the Board of Supervisors and by PRTC.

This resolution is a formality through which the County acknowledges that accumulated fuel tax receipts are available for reimbursement to the County for FY 2018 and FY 2019 expenditures, and that the County plans to make claim to a portion of those accumulated receipts.  The resolution may make reference only to fuel tax receipts that have already been collected.  The $3,123,270 within this resolution has already been collected and is being held by PRTC for the County’s use.