Staff is recommending revisions to the Finance Committee bylaws relative to alternates and designees.  Currently the Chairman of the Board, in addition to making the annual appointment of two Board of Supervisor members to serve on the Finance Committee, appoints a Board member to serve as an alternate when one of the supervisor members cannot attend a Finance Committee meeting.   The current bylaws do not reflect that practice, so staff is proposing that the bylaws be amended to reflect that action.

Also, when the Finance Director is not able to attend a Finance Committee meeting, it has been the practice for the Finance Director to designate someone from the Finance Department to serve in their absence.  While this has been the practice, it has never been documented in the bylaws so staff is proposing that we revise the current bylaws to reflect what has been the practice and to add language that provides both the Treasurer and the Commissioner of Revenue the opportunity to designate someone from their staff to serve in their absence.

While many of the proposed changes have been the practice since the inception of the Finance Committee, staff feels strongly that revising the bylaws to ensure there is no misunderstanding about the ability to have alternates or delegates and clarifying the role those people will have if requested to serve is important to the efficiency of future Finance Committee meetings.