Request to Obtain Board Approval  for a New Electronic Voting System

The County installed an electronic voting system approximately ten years ago, at the request of the Board of Supervisors at that time.  Board bylaws were amended at that time, per Section 2.5(B) to require electronic voting.  The original electronic voting system is no longer functioning and has been determined to be unrepairable.  Attempts to replace with the system with the electronic voting package available through Novus Agenda, have been made; however, that system has proven to be unstable for operation during meetings.  This has resulted in the need to suspend the bylaws for electronic voting, and vote via oral vote or roll call vote. Staff is proposing to establish requirements for an electronic voting system, and work with the Procurement Office to procure a new system. Funding for a new system is budgeted in FY19.

$5000 is budgeted in FY19 for a replacement electronic voting system.

Jane Reeve, Director Information Services

Brad Quann, Procurement Manager

Section 2-5. Quorum and method of voting A. At any meeting, a majority of the Board shall constitute a quorum. B. All actions authorized by the Board shall be pursuant to an electronic vote. In the event of a malfunction of the electronic voting system, questions shall be decided by an oral vote of “aye” or “nay” or a roll call vote. The Clerk of the Board or his designee shall announce the result of the vote. C. Any member may request a roll call vote at any time. D. If there is an abstention, it shall be the responsibility of the Chair to note the abstention for the record and request that the member abstaining state his or her reason for abstaining for the record. E. A tie vote fails. F. A motion to approve which fails shall be deemed a denial of the question on the floor. 

Denial of request will result in the Board continuing with voice and/or roll call voting, and viewing citizens will be unable to visually see the results of each vote by district, as it occurs.