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Spotsylvania County
Board of Supervisors Agenda
Executive Summary

 
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Meeting Date: September 25, 2018
Title: Approval of the FY 2020 Budget Calendar
Type: Action
Agenda Title: Approval of the FY 2020 Budget Calendar
Recommendation: Staff recommends that the Board approve the attached calendar for the FY 2020 Budget development and adoption process. 
Summary:

Staff requests the Board’s approval of the attached proposed FY 2020 Budget calendar.  Adoption of a budget calendar provides a framework within which staff can reasonably expect to plan its work for the upcoming budget process.  Additionally, adoption of the calendar establishes certain dates that can be communicated to encourage public participation in development of the budget.

 

The budget process was kicked off with a meeting for departments on September 20.  As presented to the Board on August 14, implementation of the new HR & financial system will consume Finance staff’s time through the July 1, 2019 go-live date, and likely for some time thereafter.  The OneSolution implementation calendar calls for significant work on the new financial system to occur during the usual budget development timeframe of September 2018 through April 2019.  If OneSolution is to be successful, the budget process simply cannot proceed in a “business as usual” manner for the FY 2020 Budget. 

 

The attached budget calendar has been crafted to be consistent with the budget development plan to which the Board was alerted on August 14.  Note that we have intentionally planned for fewer budget work sessions.  Budget staff will not accept department requests for new initiatives for FY 2020 and, consequently, are anticipating being able to accomplish the budget adoption with fewer work sessions. 

 

The CIP development will run concurrently with the budget development process for FY 2020 with additional and earlier opportunities for Board members to ask questions about projects and provide input.

 

The Schools’ Spring Break (April 22-26) occurs after the planned adoption of the FY 2020 Budget and therefore does not impact the FY 2020 Budget process.  The date of the budget, tax rate, and CIP public hearings is planned for Tuesday, March 26 at Massaponax High School.  (Massaponax High School’s auditorium is not available on Thursday, March 28.  Consequently, it is necessary to shift the Board meeting that would typically occur on March 26 to the 28th, to allow for the public hearing to occur on the 26th when the auditorium at Massaponax High School is available for our use.)  Please note that except for Spring Break, all dates pertaining to the Schools’ budget are tentative at this time because the School Board has not yet finalized its calendar.
Committee/Commission Summary:
Review Date: Status:
Financial Impact:
Staff Contacts:

Mark Taylor, County Administrator

Mary Sorrell, Finance Director

Bonnie Jewell, Budget Manager

Holly Dove, Budget Analyst
Legal Counsel:
Additional Background/Other Considerations: Budget dates for the Schools have not yet been finalized and are tentative pending the School Board’s approval of its FY 2020 Budget calendar.
Consequence of Denial/Inaction: If the budget calendar is not approved, the Board will need to decide at a later date how to handle the scheduling of necessary budget work sessions and the required public hearing.   
 
ATTACHMENTS:
Name: Description: Type:
Budget_calendar.pdf FY 2020 Budget Calendar Calendar