Item Coversheet

Spotsylvania County
Board of Supervisors Agenda
Executive Summary



Meeting Date:
January 8, 2019
Title:
Approval of Contract Modification for Renewal to Commonwealth Irrigation & Landscape for Grounds Maintenance Services
Type:
Action
Agenda Title:
Approval of Contract Modification for Renewal to Commonwealth Irrigation & Landscape for Grounds Maintenance Services    
Recommendation:
Approve contract modification to Commonwealth Irrigation & Landscape for ground maintenance services at approximately 90 individual sites.  The cost to provide the outsourced services increased by 2% overall which is in line with the current Consumer Price Index and terms of the contract. 
Summary:

An Invitation for Bid (IFB) was issued to solicit bids from qualified vendors to provide ground maintenance services at various locations in the County.  A contract was awarded to Commonwealth Irrigation & Landscape. This is the third renewal of a four (4) year renewal option.

 

This contract covers all General Government, Public/Safety, and Utilities Facilities; approximately 90 individual sites. The level of service for each site is based on the use of the facility, ranging from once a week to every six weeks. The actual services vary from site to site, but include mowing, trimming, edging, fertilization, mulching and pruning

Financial Impact:
Funds are available within various user department approved budgets.
Staff Contacts:
Ben Loveday, Director Utilities/Public Works/Capital Projects; Brad Quann, Procurement Manager
Legal Counsel:
Jessica DesNoyer, Assistant County Attorney
Additional Background/Other Considerations:
Contract modification is signed by Contractor and County Attorney’s Office and is attached.
Consequence of Denial/Inaction:
The County will not have a valid contract for these services and the level of services would be greatly reduced until a contract is approved.
ATTACHMENTS:
File NameDescriptionType
Modification_#3_Commonwealth_Irrigation_Novus.pdfCommonwealth Irrigation ModificationContract