| | | | | | | | Spotsylvania County
Board of Supervisors Agenda
Executive Summary |
| | | | | | | | Meeting Date:
| January 8, 2019 |
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| | | | | | | | Title:
| Approval of Contract Modification for Renewal to Draper Aden Associates to Provide Professional Engineering Services for Solid Waste Services |
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| | | | | | | | Agenda Title:
| Approval of Contract Modification for Renewal to Draper Aden Associates to Provide Professional Engineering Services for Solid Waste Services |
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| | | | | | | | Recommendation:
| Approve the award of a contract modification for renewal with Draper Aden Associates to provide professional engineering services for Solid Waste Services. The contract modification has been reviewed and approved as to form by the County Attorney’s Office. |
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| | | | | | | | Summary:
| The initial contract with Draper Aden Associates were approved by the Board of Supervisors on January 9, 2018. This is first renewal year of four-year renewal contract at the option of the County. |
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| | | | | | | | Financial Impact:
| Adequate funding is budgeted within the FY19 and FY20 Utilities Capital Projects. |
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| | | | | | | | Staff Contacts:
| Ben Loveday, Director of Utilities/Public Works
Brad Quann, Procurement Manager
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| | | | | | | | Legal Counsel:
| Shelia Weimer, Senior Assistant County Attorney |
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| | | | | | | | Additional Background/Other Considerations:
| County departments utilize task order based agreements for professional engineering services routinely throughout the year. Task order based agreements allow for increased efficiencies in terms of time and value to the tax payer. Procurement policy is followed in all task order based agreements and task orders valued at $100,000 and greater are presented to the Board of Supervisors for approval.
On March 27, 2017 staff provided a BOS communication outlining the procurement process for professional engineering services. While engineering services cannot be procured on a simple cost basis, our current competitive process for procuring professional engineering services ensures the receipt of quality services from experienced contractors, while providing multiple opportunities for County staff to negotiate costs. |
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| | | | | | | | Consequence of Denial/Inaction:
| Projects are significantly delayed without task order based agreements. Without task order based agreements each task currently done under a task order based agreement would be required to be treated as a separate agreement requiring an independent RFP/IFB review process by the department issuing the RFP/IFB, the County Attorney’s office and the Procurement Department. Failure to approve this contract would leave the County open to noncompliance with federal and state environmental regulations. Noncompliance with these regulations will result in significant civil penalties and costs to the County. |
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