| | | | | | | | Spotsylvania County
Board of Supervisors Agenda
Executive Summary |
| | | | | | | | Meeting Date:
| February 12, 2019 |
|
| | | | | | | | Title:
| Budget Adjustment & Appropriation for Additional Technology Trust Fund Allocation for Electronic Conversion of Circuit Court Records |
|
| | | | | | | | Type:
| Action, Appropriation |
|
| | | | | | | | Agenda Title:
| Budget Adjustment & Appropriation for Additional Technology Trust Fund Allocation for Electronic Conversion of Circuit Court Records |
|
| | | | | | | | Recommendation:
| Staff recommends that the Board approve the attached budget adjustment and appropriation. |
|
| | | | | | | | Summary:
| In the Clerk’s Office, our land records are now digitized back to the County’s inception in the early 1720’s. The Clerk’s goal is to digitize every official record to ensure that historical records are available in the event of a catastrophe and that they are readily available for the public’s use. After having completed the digitization of land records, wills, and marriage licenses, the Clerk and her staff plan to turn their attention to digitizing land books, chancery books, clerk order books, law books and minute books.
The FY 2019 Budget assumed $69,239 would be available from through the Compensation Board from the Technology Trust Fund for digitization purposes. However, per the Compensation Board, a total of $140,544 is actually available. The Clerk of the Circuit Court requests that the $71,305 difference be budgeted in FY 2019 to allow her to continue with the preservation of court records. |
|
| | | | | | | | Committee/Commission Summary:
| Finance Committee |
|
| | | | | | | | Review Date:
| December 20, 2018 |
|
| | | | | | | | Financial Impact:
| See attached budget adjustment and appropriation. |
|
| | | | | | | | Staff Contacts:
| Christy Jett, Clerk of the Circuit Court |
|
| | | | | | | | Consequence of Denial/Inaction:
| If denied, Technology Trust Fund money would not be able to be spent, and the digitization of land books and other County records could not continue as planned. |
|
|