Staff recommends that the Board of Supervisors approve the budget adjustments listed below and the appropriations attached. 

Staff is requesting that transfers and appropriations be approved as follows:

General Capital Projects

Adjustments to general capital projects are requested as follows:

• A transfer of $24,889 from the completed Company 5 construction project to the completed Company 11 project to close out the projects.  The remaining $160,597 balance in the Company 5 project will be returned to the Capital Projects Fund balance.

   

• The following projects are complete and the balances are being shifted to the Capital Projects Fund balance:

• FY 2019 CPR Devices - $489

• Emissions Extraction Systems = $8,615

• FY 2019 Maintenance Replacement Vehicles = $989

• Marshall Park Convenience Improvements = $7,620

• FY 2018 Refuse Disposal Equipment Replacement = $20,156

   

• $489 is recommended to be shifted from the Capital Projects Fund balance to balance the now completed Radio System Improvements project to $0.

   

• $16,468 is being shifted from the FY 2018 Replacement Computers & Servers project to the FY 2019 Replacement Computers & Servers project.  Typically, the balances in these annual replacement projects do not shift between fiscal years, but because there was miscommunication/misunderstanding between the Budget Manager and project manager, a compromise was made in this one instance for this one year to shift the balance of the FY 2018 project to the FY 2019 project. 

• Finally, now that the Motts Roof Replacement project is complete, we can reduce the transfer from the Utilities Operating Fund that was paying for this project.

   

  Utilities Capital Projects

  As part of FY 2020 – FY 2024 CIP process, Utilities staff re-evaluated the budgets, anticipated schedules, and probable cash flow needs of projects for which budgets already exist.  Upon their review, staff determined that funding can be reallocated among existing projects and to new projects expected to begin in FY 2020 to avoid having to reduce the amount to be borrowed for water and sewer capital projects in FY 2020.  As such, numerous adjustments to Utilities capital projects are requested and net to a $0 change in the overall Utilities Capital Projects Fund budget and appropriation.  New projects to which funding is allocated are identified below:

   

• $40,000 is allocated to the Rt. 606 West waterline upgrade project for improvements to occur between I-95 and Rt. 1 during VDOT’s construction of roadway improvements to Rt. 606.

   

• $20,000 is allocated to the Rt. 17 Waterline Betterment project.  This project is associated with VDOT’s Rt. 17 roadway and bridge improvement project and includes installation of a 16” waterline under Rt. 17 based on the Utilities Master Plan.

• $125,000 is allocated to the Hairfield Drive Waterline project. 

• $20,000 is allocated to the Commonwealth Drive Parking Lot Waterline Betterment project.  This project will occur in conjunction with VDOT’s project at the parking lot and will include installation of an 8” waterline into the parking lot and along Filter Lane.  This waterline will replace a 2” waterline on Filter Lane and set up a potential redundant feed for the Commonwealth Office Park.

• $200,000 is allocated to the Pump Station 24 Waterline project through which an existing 12” waterline from Jackson Trail east to the Hilldrup farm will be replaced and upgraded to a 16” line.

• $150,000 is allocated to the Thornburg Collection Systems Improvement project.  This project will allow for the rehabilitation of sanitary sewer lines in the Thornburg sewer shed.  Aging infrastructure and deteriorating pipe lines have caused excessive infiltration and inflow, as well as continued debris issues at the Thornburg Wastewater Treatment Plant.

• $125,000 is allocated to abandon common force mains in the Gateway Business Park with gravity mains and a pump station being installed to handle development of the business park.

• $40,000 is allocated to the Rt. 606 West sewer line upgrade project for improvements to occur between I-95 and Rt. 1 during VDOT’s construction of roadway improvements to Rt. 606.

• $125,000 is allocated to the 24^th Street Sewer Line Extension project.