Item Coversheet

Spotsylvania County
Board of Supervisors Agenda
Executive Summary




Meeting Date:
JuneĀ 11, 2019
Title:
Budget Adjustment and Appropriation for the 2019 Office of the Attorney General Virginia Rules Summer Camp Grant Award

Type:
Action, Resolution
Agenda Title:
Budget Adjustment and Appropriation for the 2019 Office of the Attorney General Virginia Rules Summer Camp Grant Award
Recommendation:
The Sheriff and staff recommend that the Board of Supervisors accept the FY 2019 budget adjustment and appropriation for the Virginia Rules Summer Camp
Summary:

The Office of the Attorney General (OAG) has subawarded Spotsylvania County Sheriff’s Office $5,000 in federal asset forfeiture funds to support a replication of Virginia Rules Summer Camp.  The Sheriff’s Office will utilize these funds to sponsor, organize and present a Virginia Rules Camp the week of July 8-12, 2019 within Spotsylvania County.  The purpose of the camp is to provide camp participants a basic understanding of the state statutes that govern socially acceptable behavior in the home, in school, and in the community.  In addition to learning the Virginia Rules curriculum, young people will enjoy traditional camp activities with law enforcement officers as mentors, to help them build pro-social skills. 

 

Camp planning and coordination is occurring between the Sheriff’s Office and Spotsylvania County Department of Parks and Recreation.  Camp will be open to fifty rising sixth through rising eighth graders who are residents of Spotsylvania County.  Camp will be free of charge and will be offered on a first-come, first-served basis.  As part of the camp curriculum, the Sheriff’s Office will be required to teach at least three Virginia Rules modules during the course of the camp.  Breakfast, lunch, afternoon snacks, and beverages will all be provided for the students and will be donated or acquired through donated gift cards.  Transportation for participants to and from activity locations will be provided via rented passenger vans. Activities will include learning about the judicial system, a tour of a regional hospital, a movie and/or bowling, a trip to the National Museum of the Marine Corps, volunteering for half a day, a trip to Fun Land, and a visit to the Loreilla Pool.

 

The Sheriff’s Office will be responsible for obtaining liability insurance for all camp staff and volunteers.  In addition, the Sheriff’s Office is responsible for ensuring that any personnel or volunteers participating in the Virginia Rules Camp undergoes a criminal background check as well as conducting background checks on any subcontractor personnel.

 

Camp organizers are working with local partners and businesses to negotiate prices, organize donation of time and services, and arrange for donations of in-kind food, beverages and gift cards in support of this Virginia Rules Summer Camp. 

 

There is no local match requirement; however, the Sheriff’s Office will provide in kind services through the use of staff time in hosting and administering this program.  There is no requirement to continue funding the program after the award expires on September 30, 2019.

Financial Impact:
See attached budget adjustment form
Staff Contacts:

Captain Charles Carey, Sheriff’s Office

 Annette D’Alessandro, Finance

Legal Counsel:
The MOU is between the Office of the Attorney General and the Spotsylvania County Sheriffs Office.
Additional Background/Other Considerations:
N/A
Consequence of Denial/Inaction:
Denial of the award will mean that the Sheriff’s Office will lose the ability to utilize $5,000 in federal pass-through funds to present a Virginia Rules Summer Camp this summer
ATTACHMENTS:
File NameDescriptionType
FY19_Budget_Adjustment_for_FSFSSC.docxBudget AdjustmentAgreement
FY19_Resolution_for_FSFSSC.docxResolutionAgreement
FY20_Budget_Adjustment_for_FSFSSC.docxBudget AdjustmentAgreement
FY20_Resolution_for_FSFSSC.docxResolutionAgreement