Approve the award of a contract to W. C. Spratt, Inc., in the amount of $860,348.00 for Hunting Run Park Phase 2 Improvements project.

An Invitation for Bid (IFB) was issued by the Spotsylvania County Procurement Division to solicit bids from qualified contractors for the Hunting Run Park Phase 2 Improvements project.  The bids were opened on February 7, 2019.  Two (2) bids were received for this procurement as follows:

*The original contract price of $1,291,572.00 was negotiated with contractor to meet budget requirements.  The base bid amount for Part I of this project is $938,292.00 with a set allowance by the county of $20,000.00 for the well driller and a public class II wellhead. The county negotiated and deducted a total of $97,944.00 from the base bid amount for Part 1 of this project.  The negotiated bid price is $840,348.00 plus $20,000.00 set allowance for a total of $860,348.00.  Part 2 add alternate in the amount of $333,280.00 of the bid was eliminated for meeting budget requirements.

Adequate funding is budgeted and appropriated within project PR1203 for award of this contract for this purpose.

Ben Loveday, Director Utilities/Public Works/Capital Projects

Brad Quann, Procurement Manager

The Contract has been reviewed and approved by the County Attorney’s Office. The project consists of constructing a floating pier, construction of access roads and additional parking areas, a precast concrete restroom structure and concession /office structure, installation of drain field, well, pumps and distribution service lines.

The Parks and Recreation Department will not be able to provide the expanded services for the residents of Spotsylvania County that was determined for this Phase 2 portion of the Hunting Run Park Facility as a cost savings during Phase 1.  Staff and park users would continue to utilize temporary facilities at this location until such time the project is constructed.