| | | | | | | | Spotsylvania County
Board of Supervisors Agenda
Executive Summary |
| | | | | | | | Meeting Date:
| June 25, 2019 |
|
| | | | | | | | Title:
| Budget Adjustment and Approval of Purchase Orders to Colonial Ford Truck Sales, Inc. and Battlefield Ford, Inc. for Utility Service and Crane Trucks |
|
| | | | | | | | Agenda Title:
| Budget Adjustment and Approval of Purchase Orders to Colonial Ford Truck Sales, Inc. and Battlefield Ford, Inc. for Utility Service and Crane Trucks |
|
| | | | | | | | Recommendation:
|
Approve the attached budget adjustment and the award of Purchase Order to Colonial Ford Truck Sales, Inc. to provide two (2) model year 2019 Ford (F550) crane trucks in the amount of $255,324.88 and a Purchase Order to Battlefield Ford, Inc. in the amount of $254,685.00 to provide three (3) model year 2019 Ford (F550) utility service trucks.
|
|
| | | | | | | | Summary:
| An Invitation for Bid (IFB) was issued by the Spotsylvania County Procurement Division to solicit bids from qualified dealers for the purchase of two (2) 2019 model year crane trucks and three (3) 2019 model year utility service trucks. The bids were opened on March 15, 2019. Six (6) bids were received for this procurement as follows:
|
CONTRACTOR
|
TOTAL BID PRICE
FOR
THREE (3) UTILITY SERVICE TRUCKS
|
TOTAL BID PRICE
FOR
TWO (2) CRANE TRUCKS
|
|
Colonial Ford Truck Sales, Inc.
|
$255,572.73
|
$255,324.88
|
|
Battlefield Ford, Inc.
|
$254,685.00
|
$271,754.00
|
|
*Special Fleet Service, Inc.
|
*$250,577.40
|
$257,111.18
|
|
R. K. Chevrolet
|
$286,950.00
|
$275,300.00
|
|
Sheehy Ford of Springfield, Inc.
|
$254,859.00
|
$271,486.00
|
|
*Altec Industries, Inc.
|
*$250,593.00
|
$293,428.00
|
The low bidder Special Fleet Service, Inc. and second lowest bidder Altec Industries did not meet specifications; therefore, award is being made to the third lowest bidder, Battlefield Ford, Inc. to provide the three (3) model year 2019 Ford (F550) utility service trucks.
Four of five heavy vehicles planned for replacement by Utilities in FY 2019 were budgeted in the Utilities Capital Projects Fund. The fifth truck was inadvertently budgeted in the Utilities Operating Fund. The attached budget adjustment shifts the funding remaining in the account where the fifth truck was budgeted to the Utilities Capital Projects Fund where the other four heavy trucks are budgeted. Utilities and Finance staffs recommend this net-$0 transfer between funds. |
|
| | | | | | | | Committee/Commission Summary:
| Finance Committee |
|
| | | | | | | | Review Date:
| June 20, 2019 |
|
| | | | | | | | Financial Impact:
| Utilities and Finance staffs recommend the attached net-$0 transfer between funds. No additional funding is necessary for the award of these Purchase Orders |
|
| | | | | | | | Staff Contacts:
| Ben Loveday, Director Utilities/Public Works/Capital Projects
Brad Quann, Procurement Manager |
|
| | | | | | | | Legal Counsel:
| Jessica DesNoyer, Assistant County Attorney |
|
| | | | | | | | Additional Background/Other Considerations:
| The Purchase Orders have been reviewed and are approved by the County Attorney’s Office. |
|
| | | | | | | | Consequence of Denial/Inaction:
| Denial of Purchase Orders may result in negative impacts on customers during events of distribution and collection systems failures. |
|
|