Inventory Project Update and Request for Approval of Phase Two Plan

Staff has finalized work on phase one of the inventory management project.

Completed tasking included:

• Drafting a definition of inventory and controlled non-capital assets
• Identified and implemented entity-wide control procedures governing receiving of goods, invoice processing, and password protections
• Drafted the phase two project deliverables and timeline for Board approval    

Phase two deliverables scheduled for approval include:

• Draft an inventory and controlled non-capital assets accounting and control policy.  Intentionally, the draft policy will identify a future date by which the County will be in full compliance with the policy.  There will be a “burn in” period during which time we are working any bugs out of organization-wide procedures, getting staffing in place, and doing the what’s necessary to be 100% compliant with the policy at the identified future date.
• Define and document organization-wide asset management processes drawing from recommendations made by our internal auditors
• Perform a June 30th count of consumable inventories and establish a schedule for future periodic inventory counts of controlled non-capital assets
• Establish deliverables and timeline for completion of phase three, the final phase of the project to include further adoption of automated inventory control systems and security enhancements.

 The deadline for completing phase two is 11/15/2021. Staff will update the Board on their progress, request approval of the draft policy and submit any requested resources for consideration in the FY 2023 budget process.