Staff will make a presentation reviewing the County's financial position at the close of FY 2021 and will request the Board's approval of budget adjustments and appropriations related to the attached recommended carryover request list.  Staff from each department will be available to address questions concerning carryover requests.  A draft carryover listing was to be reviewed by the Finance Committee on September 23, but that meeting was cancelled due to lack of quorum.  A public hearing is not necessary since the total of the budget adjustment for the recommended carryover requests is less than the legal threshold required for a public hearing.

Budget staff continues its work on the preliminary end-of-year report at the time of release of this agenda item.  Staff will seek the Board's approval only on the FY 2021 carryover on October 26, and all information associated with the carryover is attached hereto.  Other end-of-year report documents will be uploaded as they are completed.

Following is the financial impact/adjustments necessary for the recommended carryover items:

General Fund

Increase Use of Fund Balance .......................... $3,665,127

Increase Grant/Offsetting Revenues .................    $550,155

Increase Expenditures ....................................... $4,090,282

Increase Transfer to EDA Fund .........................    $125,000

Capital Projects Fund

Increase Use of Fund Balance .....................…   $1,551,167

Increase Transfer to EDA Fund ........................  $1,551,167

EDA Fund

Increase Transfer from General Fund ................   $125,000

Increase Transfer from Capital Projects ......……$1,551,167

Increase Expenditures ....................................... $1,676,167

Utilities Operating Fund

Increase Use of Fund Balance ............................   $119,022

Increase Grant/Offsetting Revenues ......….........     $29,673

Increase Expenditures ....................................…..  $148,695

Bonnie Jewell, Assistant County Administrator/Chief Financial Officer

Barbara Verhaalen, Budget Analyst

At the close of each fiscal year, departments submit requests to carry forward funding from the previous Fiscal Year (FY 2021) to the current Fiscal Year (FY 2022).  The carryover process is not meant to be a second budget process, create contingency funding within a department budget, or be used for ongoing expenses such as personnel or general operating expenses.  Carryover requests must meet at least one of the two following criteria and should be for specific goods, services, or equipment acquisitions. 

1. Obligated in FY 2021 –

   The request reflects an expenditure that was included in the FY 2021 Budget and was obligated (encumbered via a contract, purchase order, or equivalent) but not expended before the close of FY 2021.
   
   

2. Grant Funded, Restricted, Committed –

   The request reflects an expenditure that was grant funded, restricted, or committed.

Denial of carryover requests related to grant and/or other obligated funding would  negatively impact the County’s ability to meet the requirements associated with those obligations, potentially resulting in the need to return grant funding and impacting future grant requests.